Administrative Assistant - Corporate Services

You’re the calm, steady, organized person who keeps the Municipal Center running—welcoming residents at the counter, handling payments accurately, and making sure records and requests don’t get stuck in the shuffle. As the Administrative Assistant – Corporate Services, you’ll be a key support to the Corporate Services team and a primary point of contact for the public.

What you’ll do:

•Provide front-line customer service in person, by phone, and by email.

•Process payments for municipal services (fees, fines, taxes, permits, etc.) and balance cashiering activities accurately.

•Support Accounts Receivable: process invoices, follow up on outstanding accounts, issue statements, and assist with monthly reconciliation.

•Maintain and retrieve records using the Town’s file plan and retention schedule; support record destruction and Access to Information (ATI) requests.

•Handle daily office administration: data entry in financial software, mail/couriers, supplies, and back-up support across Corporate Services.

•Act as a Commissioner for Oaths for the municipality (and support office safety expectations as required).

You’ll do well here if most of these sound like you:

•You’ve worked in a customer-facing office role, handling payments and providing clear, helpful support—especially when people are stressed or frustrated.

•You’re comfortable with administrative details: data entry, document handling, follow-ups, and tracking tasks to completion.

•You have introductory accounting knowledge and can learn (or have experience with) municipal financial systems.

•You’re organized, accurate, and can manage multiple tasks while protecting confidentiality.

•Municipal experience, records management, and accounting exposure are assets—but not required.

To step into this role, you’ll need:

•Diploma in Office Administration (or Grade 12/equivalent with strong related experience).

•Intermediate First Aid & CPR/AED Level C (BL) (CSA Std. Z1210-17), or willingness to obtain.

•Strong computer skills, ideally with Diamond Municipal Software (asset) and Microsoft Office.

•Excellent communication, time management, and attention to detail.

A detailed job description can be found on the Town of Olds website at Town of Olds Careers

Position Details:

•Term: 18 months (temporary position)

•Anticipated Start Date: February 12, 2026

•Wage Range: $32.27 - $36.51 per hour, based on a 37.5-hour work week

•Benefits: Eligible for health benefits; not eligible for participation in the Local Authorities Pension Plan (LAPP)

Interested parties are invited to send a cover letter and resume outlining their qualifications by January 16, 2026, at 8:30 am to:

Human Resources

Town of Olds

3501 70 Ave

Olds AB T4H 1L7

E-mail: hr@olds.ca

The Town of Olds thanks all applicants, but only candidates selected for an interview will be contacted.