Data Management/Treasurer

Position Summary:

The Data Management / Treasurer position plays a critical role in maintaining the integrity, accessibility, and financial security of organizational data for our non-profit daycare. This individual will oversee all financial and data-related tasks and ensure the timely and accurate entry and reporting of financial information while actively contributing to strategic decision-making as a sitting member of the Board of Directors.

Key Responsibilities:

Data Management Duties:

• Ensure appropriate turnaround time for all data entry tasks and updates.
• Review and enter data accurately into the organization’s databases and records management systems (e.g., OneDrive and Excel).
• Reconcile receipts, deposits, and cheques with bank and credit card statements; communicate with Executive Directors regarding any missing items.
• Monitor and update existing data records as needed to reflect current and accurate information.
• Perform data searches and generate reports to support programming, compliance, and funding initiatives, including grant applications.
• Ensure compliance with data security policies, including regular backups.

Board Member Responsibilities:

• Actively participate in monthly board meetings and strategic planning sessions.
• Provide insight and reports on financial and data trends to support board-level decision-making.
• Assist in setting policies related to finances, staff and parent handbooks, and job descriptions.
• Collaborate with other board members to fulfill the daycare’s mission, goals, and obligations.

Qualifications:

• Proven experience in data entry, database management, or administrative support.
• High attention to detail and accuracy in data handling.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite, Microsoft OneDrive, WhatsApp, QuickBooks, and AGLC reporting is an asset (training will be provided for the right candidate).
• Experience in the non-profit sector is an asset but not required.
• Must be eligible and willing to serve on a non-profit Board of Directors.

Additional Requirements:

• Clear Criminal Record Check with Vulnerable Sector Search
• Attendance in our monthly Board Meetings and our Annual General Meeting

Employee Incentives:

• A discount on childcare fees (up to 25%) if your child attends our centre in any capacity.
• A supportive and inclusive team environment that values collaboration and transparency.
• Staff appreciation initiatives throughout the year to recognize your hard work and dedication.
• Opportunities for training and growth within the organization.