Administrative Assistant

The Town of Olds is seeking an organized, proactive, and community-minded Administrative Assistant to support our leadership team in a six-month temporary part-time role. This is an excellent opportunity for someone who enjoys creating structure, supporting meaningful work, and contributing to the day-to-day operations that help a community thrive.

At the Town of Olds, public service starts with people. In this role, you will help ensure leaders are prepared, information is well managed, and administrative processes run smoothly. Your work will support the team behind important municipal services and initiatives, helping maintain the strong internal coordination that allows the organization to serve the community effectively.

Key Responsibilities

• Provide administrative support to the leadership team across a range of day-to-day activities.
• Prepare, format, proofread, and distribute correspondence, reports, meeting materials, and other documents.
• Coordinate calendars, meetings, and appointments, ensuring schedules and materials are well organized.
• Support meeting logistics, including preparing agendas, assembling packages, and tracking follow-up items.
• Maintain accurate electronic filing systems.
• Respond to inquiries in a professional, courteous, and service-focused manner.
• Assist with data entry, records management, and general office administration.
• Contribute to the smooth operation of the office by anticipating needs and supporting administrative priorities as they arise.

Qualifications

• High school diploma or equivalent
• Previous administrative or office support experience is preferred.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines.
• Strong people skills and the ability to work collaboratively with others.
• Demonstrated professionalism, discretion, and sound judgment.

What You Bring

You are dependable, thoughtful, and highly organized. You take pride in producing accurate work, staying one step ahead, and helping others stay focused and prepared. You are comfortable managing competing priorities, communicating clearly, and supporting a team with professionalism and care. Most importantly, you understand that strong administrative support plays a key role in delivering quality service to the community.

Why Join the Town of Olds

Working at the Town of Olds means being part of a team that values service, collaboration, and community impact. This role offers the chance to apply your administrative strengths in a professional municipal environment where your contributions will support meaningful work and help keep important operations moving forward. It is an opportunity to be part of a workplace that values reliability, respect, and the people behind the work.

Position Details

• Temporary part-time position for 6 months.
• 3 days per week, (days are flexible)
• 8:30 am – 4:30 pm.
• Wage range: $24.43 to $25.66 per hour

How to Apply

If you are looking for an opportunity to contribute your skills in a collaborative, community-focused organization, we encourage you to apply.

Please submit your cover letter and resume by April 3, 2026, at 8:30 am. When applying by email, please use the subject line Temporary Administrative Assistant.

Human Resources

Town of Olds

3501 70 Avenue

Olds AB T4H 1L7

Fax 403.556.6537

E-mail: hr@olds.ca

The Town of Olds welcomes applications from all qualified individuals. We are committed to creating an inclusive and accessible workplace. If you require accommodation during the recruitment process, please let us know. Even if you do not meet every qualification, we encourage you to apply if you believe you would be a strong fit for the role.